Saturday, January 20, 2007

Updates on Student Email Lists; Good news!

See below for an email from the University to Kevin Keystone, AMS President. It was sent yesterday at 5:34pm. The short version is that the University is agreeing in principle to allowing students to authorize the giving of their information to the AMS, so, by next year, the AMS may have contact info for its members!

Kudos to all those who've been pushing for this for years.

From: DeWolfe, Anne []
Sent: Friday, January 19, 2007 5:34 PM
To: Kevin Keystone; David Yuen
Subject: AMS Member List Access

Hi Kevin and David,

I've been following up on the AMS' request to access member's contact information.

As you know, due to Privacy legislation, UBC cannot currently provide this data to the AMS. However, Enrollment Services has no objection in principle to including wording on the UBC application form enabling students to authorize UBC to provide information to the AMS.

To move this forward, the next steps are:

- AMS to advise what personal information they require from their members, and the purposes for which the personal information will be used by the AMS

- Once the details are sorted out, Christina Ulveteg, Access & Privacy Manager with the Office of the University Counsel, will draft wording for the application form to ensure the authorization given covers the AMS uses. As well, Ms. Ulveteg will prepare an Information-Sharing Agreement between the AMS & UBC

- Cindy Nahm, Enrollment Services will work with the AMS to provide advice, create a viable system and get it up and running

Cindy will be in touch to set up a meeting with you to discuss this initiative. It would be great if the AMS can finalize the guidelines before you both leave office so we don't lose the momentum.

All the best,